The 8 process areas covered
- Financials
Multi-entity GL and eliminations, multi-currency, dimensions, approvals, bank reconciliation, close management, fixed assets.
- Order to cash
Customer pricing, credit holds, subscription billing, ASC 606 revenue schedules, sales tax, collections.
- Procure to pay
Requisitions and PO approvals, three-way match, bill capture, landed cost, payment files, 1099s.
- Inventory and warehouse
Multi-location, lot and serial trace, bins, mobile scanning, cycle counts, replenishment, costing method.
- Manufacturing
Multi-level BOMs, routings, MRP, work orders, quality, shop-floor capture.
- Projects and services
Project budgets, time and expense, milestone and T&M billing, utilization.
- Reporting
Self-service report writer, dashboards, consolidations, BI export.
- Technical and security
SSO/MFA, field-level permissions, API, sandbox, SOC reports, data export on exit.
Vendor answer codes
| Code | Meaning | What to do with it |
|---|---|---|
| S | Standard - configuration only | Verify in the scripted demo |
| P | Partner app or add-on | Get the app name and its annual price |
| C | Customization or script | Get an hour estimate; it recurs at every upgrade |
| R | On the roadmap | Treat as not available unless the date is contractual |
| N | Not supported | Disqualifying if the requirement is a must-have |
Keep must-haves under a third of the list. If everything is a 3, every vendor looks the same. Write requirements as outcomes (“bills over $5,000 route to the department head”), not features (“workflow engine”).
Download the requirements checklist
Word file plus a printable version with 54 starter requirements, blank rows for your own, and a 3-vendor scoring summary. Download links appear as soon as you submit.
Turn this estimate into 3 real quotes
Published and benchmark prices are a starting point. Written quotes from independent partners are what you budget on.
Independence and disclosure. ERP Cost Guide is independent and is not a partner, reseller or affiliate of any ERP vendor. Buyers pay nothing. If we introduce you to an implementation partner, that partner may pay us a referral fee - see how we make money.
Frequently asked questions
How many requirements should an ERP checklist have?
Usually 40-80 that actually differentiate vendors. Generic items every ERP does (post a journal entry) waste reviewer time.
Who should write ERP requirements?
The people who run each process today, with finance leadership setting priorities. IT covers the technical and security section.